Privacy Policy

Privacy Policy for www.mindfulagency.com

Effective Date: July 30, 2025

Last Updated: July 30, 2025

Mindful Public Relations Inc. ("we", "our", or "Mindful Agency") is committed to protecting your privacy. This Privacy Policy describes how we collect, use, store, and protect your personal information when you visit our website at www.mindfulagency.com, use our services, or interact with us.

1. Information We Collect

We may collect the following categories of information:

A. Personal Information You Provide:

Name, email address, phone number, mailing address

Business information (company name, industry, website)

Payment and billing information

Login credentials (for agency dashboards or analytics, if applicable)

Communications with us (via email, forms, chats)

B. Automatically Collected Information:

IP address, browser type, device ID, location (city/country)

Pages visited, time spent on site, referral URLs

Cookies and similar tracking technologies

C. Third-Party Data:

We may receive information from third-party platforms (e.g., analytics tools, referral platforms, media partners) to enhance our understanding of your preferences or service performance.

2. How We Use Your Information

We may use your personal information to:

Provide and manage our PR and marketing services

Respond to inquiries and support requests

Process payments and send invoices

Track service performance via analytics

Fulfill contractual obligations

Send updates, newsletters, and marketing communications (you can opt out)

Comply with legal obligations and enforce our agreements

3. Sharing of Information

We do not sell your personal information.

We may share your information with:

Service providers, freelancers, and independent contractors assisting with campaigns

Media outlets or influencers (with your consent)

Legal or regulatory authorities if required

Payment processors or accounting software providers

Analytics and website optimization platforms (e.g., Google Analytics)

All such third parties are bound by strict confidentiality and data protection obligations.

4. Confidentiality & Data Protection

We respect your confidentiality. Information shared with us in confidence, including sensitive or proprietary information, will be protected under non-disclosure principles outlined in our client agreements. Your data is encrypted, access-controlled, and stored in accordance with best industry standards.

Any confidential client materials, unless otherwise instructed in writing, may be retained for archival, regulatory, or legal reasons under the terms of your agreement.

5. Cookies and Tracking Technologies

We use cookies, beacons, and similar technologies to:

Analyze traffic and user behavior

Improve website functionality and user experience

Personalize content and ads

You can manage cookie preferences in your browser settings. By continuing to use our site, you consent to our use of cookies.

6. Your Rights

Depending on your location, you may have the following rights:

Under GDPR (EU/UK Residents):

Access your data

Correct inaccuracies

Request deletion

Object to processing

Data portability

Under CCPA (California Residents):

Request disclosure of data collected

Request deletion of data

Opt-out of sale of personal information (note: we do not sell data)

To exercise your rights, contact us at: [email protected]

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Policy, comply with legal obligations, resolve disputes, and enforce agreements.

8. Security

We take reasonable administrative, technical, and physical security measures to protect your information. However, no system can be guaranteed to be 100% secure, and we cannot be held liable for unauthorized access beyond our control.

9. Children’s Privacy

Our services are not directed to individuals under 18. We do not knowingly collect information from minors. If you are a parent and believe your child has provided us with personal data, please contact us immediately.

10. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

11. Contact Us

If you have questions, requests, or concerns about this Privacy Policy, please contact us:

Mindful Public Relations Inc.

Email: [email protected]

Website: www.mindfulagency.com